Summary
A practical half-day programme primarily designed for Human Resources (HR) and Occupational Safety & Health (OSH) professionals to help manage compliance, safety, and organisational risks associated with driving for work in Ireland
This programme provides participants with a comprehensive knowledge and practical understanding of the whole area of Occupational Safety & Health, ensuring both competence and confidence in this area are developed.
At the end of the programme participants will:
- Understand legal, HR, and OSH responsibilities for driving for work
- Implement practical controls for compliance and safety.
- Consider advice for adverse weather and emergency scenarios.
- Ensure insurance coverage aligns with organisational risk
- Apply GDPR principles to driver data management.
This programme is for:
Anyone who has responsibility for managing employees who drive for work either in company vehicles or personal (grey fleet) which may include HR, OSH, Finance, Facility Management and Senior Leaders.
Approach
Interactive learning combining expert input, group discussion, and practical case studies. Participants will gain actionable insights and tools to manage compliance.
Programme Schedule
Why Driving for Work Matters
- Irish legal obligations (Safety, Health and Welfare at Work Act 2005, Road Traffic Acts)
- Employer liability and duty of care
- HR implications: contracts, policies, disciplinary procedures
- Insurance considerations: employer vs employee responsibilities, grey fleet coverage
HR Considerations
- Driving for Work policy development
- Grey Fleet challenges
- Fitness to drive (medical conditions, prescription medication, intoxicants)
- Working time and fatigue management
- Recruitment and driver vetting
- GDPR compliance: Handling driver data (licence checks, telematics, dashcams)
- Privacy in monitoring and reporting
- Disciplinary measures
OSH Risk Management
- Risk assessment for driving tasks
- Vehicle checks and maintenance responsibilities
- Journey planning and route risk
- Adverse weather events: Winter driving, storms, flooding
- Emergency planning and communication protocols
- Incident reporting and investigation
- Integration with overall Safety Management System
Practical Strategies & Case Studies
- Interactive scenario: ‘What would you do?’
- Best practice examples from Irish organisations
- Tools and templates: Driver declarations, Vehicle inspection checklists, Policy implementation roadmap
Programme Facilitator
Claire Jones
Claire is a Senior Executive working in Ibec Academy. Claire has worked in Ibec for more than 20 years and worked in the Legal Department within Ibec prior to moving into Ibec Academy. Claire is currently lead trainer and course Director on a number of diploma, certificate and short programmes for Ibec Academy. She specialises in the areas of employment law, human resource management and industrial relations.
Elaine Bowers
Elaine has over 25 years’ experience working in the field of Environment, Health and Safety (EHS), with a strong background across multiple sectors including medical devices, technology, and property.
Elaine is a Senior Commercial EHS Executive, where she leads the development and delivery of EHS, OSH, and ESG programmes.
